VALENTE LABS
What are manual ops costing you?
Most boutique agencies know they're spending too much time on reporting, research, and document generation. Few have put a dollar number on it. This calculator does that in 30 seconds.
ROI CALCULATOR
See the numbers before the call
Put in your actual operations. The model shows what manual work costs you today and how fast the engagement pays back.
How many clients receive monthly reports or updates?
Manual data pulls, formatting, sending — all of it.
Finding and tracking contacts, creators, or leads.
Team salary + overhead / working hours. Founder time = $75–100.
Use the figure from your discovery call. Adjust to model the payback at different scopes.
HOURS FREED PER MONTH
35
hours/month recovered by automation
Hours locked in manual ops
72
per month
Annual cost of manual ops
$56K
per year
Annual value recovered
$27K
per year
ROI multiple
2.3x
return in year 1
PAYBACK PERIOD
~20 weeks
recovered capacity only — no new clients assumed
Projections are modeled on a boutique creative agency with roughly two dozen retainer clients. Results vary by team size, tool stack, and scope. I'll model your specific numbers on the discovery call.
REAL NUMBERS
A real agency benchmark
~24 clients
A boutique creative agency on monthly DTC retainers
$108K/year
Team capacity locked in monthly client reporting alone, before the engagement
~40 days
Conservative payback period — recovered capacity only, no new client revenue counted
Before the engagement: monthly client performance reporting averaged 4–6 hours per client, per month. After: the system pulls the data automatically, formats the report, and delivers it on schedule. Same team, same overhead, with the freed capacity to take on more retainer clients.
Common questions
The calculator shows a long payback. Does that mean it's not worth it?
Not necessarily. The calculator uses recovered capacity only — the conservative case with zero new revenue assumed. The discovery call models the full picture with your numbers: new client capacity unlocked, reporting time eliminated, and the compounding effect over 12 months. Most operators come out well under 3 months on the full model.
What if my numbers are low — only 5 or 6 clients?
A leaner, remote-only engagement has a shorter payback at smaller scale. Drop the client count in the calculator and lower the engagement cost to match a smaller scope. The discovery call is the right next step to figure out which fit makes sense.
Is the loaded hourly cost the right number to use here?
For a coordinator or ops hire in a major US city: $60–70. For a director-level or senior ops person: $80–100. For founder time: $75–150 depending on your billing rate or revenue per hour. When in doubt, use $65 — it's the conservative default most boutique agencies land near.
Book the $50 discovery call
30 minutes. I map the ROI with your actual numbers, not defaults. No pitch deck. If it doesn't make sense at your scale, I'll tell you that too.
Book a Discovery Call →